LEAN OFFICE

DATE & LOCATION

Lean Office I

To Define

Lean Office Transactional

– Break down the Total Lead Time lost and gained in manufacturing and logistics.
– Define the improvement plan to reduce the delivery time of the entire chain of support processes such as Engineering, Quality, Maintenance, Logistics, Design, Purchasing, Human Resources and more departments.
– Eliminate downtime of orders and products that your customers expect. Streamline your process noticeably.

OBJECTIVES

 

  • Reduce Lead Time Total of our customers and students, teach them how to improve the flow from the customer requesting a product or service, until it is delivered under specifications in the requested time or less.
  • Overcome your competition under high standards of service and speed.

AIMED AT

  • General Direction
  • Director or Business Unit Manager
  • All Managers who want to improve their level of service
  • All areas of operations support
  • Continuous Improvement Leaders

PROGRAM

LEAN OFFICE

Day 1 Day 2

LEAN PHILOSOPHY PRINCIPLES

  • Introduction to Lean with Lean Applications
  • Toyota Production System
  • Lean in administrative environments
  • Mass Production vs. Lean Production
  • The 8 wastes in the office environment
  • Definition of Value in Administrative Jobs

Value Stream Map Theory of Transactional Processes

  • Steps for Value Stream Map of Transactional Processes
  • Lead Time, process time, value added time in transactional processes
  • Set-up of time and lot size in Transactional Processes
  • Rate of demand and inventory in Transactional Processes
  • Percentage of accurate and complete information (% A & C)
  • Reliability of IT for transactional processes

THE VALUE STREAM MAP OF TRANSACTIONAL PROCESSES (CONTINUATION)

  • # of Persons required in transactional processes
  • Value Stream Map Theory of Transactional Processes
  • Process of selection of the company that is assigned
  • VSM Current Team Status by Team

VSM Practices for Transactional Processes

  • Transactional Case Exercises Team
  • Transactional Exercises Company- Team

Lean Tools and Concepts I

  • 5S in offices and their importance
  • Visual Management in Offices and Impact on Administrative Areas
  • Standard work for the office

LEAN OFFICE I I

Value Stream Management End to End

DAY 1

LEAN TOOLS AND CONCEPTS II

  • Kaizen Philosophy
  • Continuous flow of information on transactional processes
  • Implementation of the Pull system in transactional processes

Value Stream Map Theory of Transactional Processes II

  • Considerations for the future VSM in Transactional Processes
  • PDCA Thinking in Transactional Processes
  • The analysis of the current VSM, the identification of opportunities in non-value-added process activities, speed of response and quality of processes, as well as the lack of alignment with the strategic objectives and the key performance indicators.
  • VSM Future design that will allow teams to reach a new level of process performance using Lean Office tools learned
DAY 2

VALUE STREAM THEORY MAP OF TRANSACTIONAL PROCESSES II (CONTINUATION)

  • Team design of Lean Route Map to achieve the VSM Future State.

Practices of VSM for Transactional Processes II

  • Transactional Case Exercises
  • Team: Future State Maps and Action Plan
  • Transactional Exercises Company
  • Team: Future State Maps and Action Plan

Lean Philosophy

  • The Toyota Way vs. Lean Thinking

INSTRUCTORS

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FRANCISCO OCEJO

Director general ALFRA Embajador Toyota Kata México Experiencia Toyota Kata Europa, Norte América y Sudamérica.

Francisco Ocejo is leading Alfra Lean Advisors a Consulting firm with over 1,500 customers companies from many countries. He also is the Vice President of Alfra Institute, a education organization to develop the top Management under a Lean MBA degree formed with Former Toyota executives and Top worldwide Management.

He has been learning, applying, and teaching the Toyota Production System in Canada, USA, Mexico, Latin America & Europe. He has taught and applied Lean from the senior management level to the operational levels closest to Gemba fro over 150 companies from international corporations, to mid-size and small family businesses from diferent industry sectors such as: Service, Logistics, Aerospace, Automotive, Electronic, Bank, Ceramic, Education, Defense Electronic, Food & Beverage, Gas & Oil, Electric Manufacturing, and several manufacturing sectors.

Francisco is a Toyota Kata Ambassador and Pioneer to spread the Toyota Kata in Mexico, he has been applying TK with his colleague Dr. Jeff Liker ( author of the best seller the toyota Way) and many other Coaches in companies with the hieghest TPS people development.

For over 5 years he has been constantly trained by the Best Seller “Toyota Way (800 hrs),” the Ex President of JV Toyota China Mr Shingo (360 hrs), and various Toyota top Management ( + 1000 hrs).

His best expertise is in: Coaching Toyota Kata, Lean Manufacturing,Lean Office, Lean Culture and Business Transformation.

He is an Industrial and Systems Engineering at the Monterrey Technical Institute. He has taught classes for students in over 15 Universities, lecturing in various Congresses in Mexico. Certified as Black Belt Six Sigma.

He is an Industrial and Systems Engineering at the Monterrey Technical Institute. He has taught classes for students in over 15 Universities, lecturing in various Congresses in Mexico. Certified as Black Belt Six Sigma at Institution of Industrial Engineers, and the Theory of Constraints and Thinking Process at the EGADE of the Monterrey Technical Institute.

Francisco is a former Celestica leader & manager of the Lean Culture Transformation, with BlackBerry (RIM), Palm, HTC as Principals customers, with sales of over 1 billion dollars. This transformation.

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LIDIA FLORES

Consultor Lean en ALFRA / Ha entrenado a más de 100 clientes en Lean Office, Lean Manufacturing y Toyota Kata, incluyendo Gerentes Generales.

Lidia has experience on the Toyota Way, Toyota Kata, Lean Leadership, Gemba Training for the last 2 years, she had been trained by Francisco Ocejo, Alfra Consulting Director Manager; Jeffrey Liker, author of the international best-seller The Toyota Way: 14 Management Principles; Ritshuo Shingo, who is Shigeo Shingo son and was the first president of JV Toyota China in 1998; Gary Convis, who was the first not Japanese President of JV Toyota in Kentucky, and other Top Management. Lidia has trained more than 100 clients on Lean Manufacturing, including General Managers, Manufacturing engineer, Quality, Finance and Logistics. She also is Lean Office Instructor with experience on Logistics, Service company, Human Resources, Purchasing and Engineering change projects improvement. Lidia´s principal customers and trainings: – Daimler Mercedes Benz, a bus assembly division; Lean Office and Toyota Kata training where we improve the engineering change applying Lean Office, we also reduce from 8 to 4 operators on the harness operation line in 3 days. – San Mina, an Oil and Gas Company, Lean Office training and consulting, we reduce the total lead time from 10 to 5 days on the logistic chain including planning, purchasing, materials and engineering. – DeAcero, wire division and steel. She participate on the DeAcero Production System, developing a continuous improvement system for logistic, purchasing, planning, shipping and production. She has taught classes on Lean Manufacturing, Lean Logistics, Toyota Kata and Lean Office for different Universities as Tecnológico de Monterrey, UANL, UDEM, Universidad de Poza Rica, Universidad de Anáhuac, UPAEP. Continuously, she is investigating and developing material for Lean Manufacturing, Lean Office and Toyota Kata training.

Lean Office

GUSTAVO VARELA

IMA, MBA, MBB. Director División de Consultoría

Based on his broad experience, Gustavo is expert applying a suitable approach for Continuous Improvement needed on the different organizations from a Business results optic, becoming an effective Coach for Top Management and support for The Toyota Way roles. Gustavo has learned The Toyota Way directly from its Author, Dr. Jeff Liker, and has applied it on Gemba as a Team with many Executives from Toyota specialized on General Management, TPM, Lean Mfg Tools, and Supply Chain. Gustavo has taught the Toyota Production System at all organizational levels and has applied over 50 companies of different sizes: Lean Leadership Systems (Hoshin Kanri, FMDS, and 8-Step Problem Solving), Toyota Kata for development, Supply Chain Management, TPM, Lean Manufacturing tools (5S’s, SW, SMED, Jidoka, Poka Yoke, Heijunka, JIT, etc.), and Lean Office approach. On Six Sigma, Gustavo as Master Black Belt has trained and certified +500 Black Belts, Green Belts, and Yellow Belts. Gustavo has +20 years of experience on Continuous Improvement, Manufacturing, Process Engineering and Quality in large companies: Motor Wheel (Automotive), Kodak, Philips, Daltile, American Standard. He has +12 years of experience as Vice/President Staff as Continuous Improvement Director for American Standard México and Master Black Belt Champion for Daltile México. He has deployed programs that have achieved +$110 Million USD in savings with +3,000 projects on all departments: R&D, Engineering, Manufacturing, Maintenance, Quality, Logistics, Supply Chain, Sales, Marketing, Finance, HR, Energy. Over his 22 years experience, Gustavo has been exposed to many different organizations applying suitable Lean approaches on a variety of systems with diversity on leadership styles.

SERVICES INCLUDED

  • Coffee Break
  • Lunch
  • Manual
  • Certificate of training

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